Executive Assistant | Group Finance – Newstead2019-05-27T14:13:08+10:00
Join ASX 100 finance leader!Brisbane based role - Gasworks Newstead OfficeSuits an experienced executive assistant with previous banking experienceAbout UsJoin one of Australia's top 100 listed companies where we are passionate about providing opportunities for you to develop your career as we continuously adapt and deliver in a transformational and collaborative environment with a strong focus on community. We support a flexible workplace and we are committed to an inclusive and diverse culture where differences are embraced!About the RoleThis role is varied in scope and will provide executive-level support to the Chief Financial Officer and Deputy Chief Financial Officer. It will require general day to day diary management, event coordination, execution of incoming and outgoing correspondence, and assistance with the collation and drafting of presentations and reports for key meetings, including meetings for the Executive Committee and Board.This role would suit a proactive, meticulous and career Executive Assistant who has had previous experience successfully partnering with a Group Executive or C-Suite Executive. We are looking for someone who thrives off providing high-level executive support through professional administrative services and has the confidence to act as a representative where and when appropriate, whilst maintaining an extremely high level of professional integrity.Responsibilities will include, but won't be limited to both business and personal support including: Extensive diary & email management and the ability to proactively manage & efficiently organise your Executive;Manage extensive local, national and international travel and accommodation arrangementsConfidential high-level administrative support including tracking of key performance indicators, processing leave requests, maintaining rosters & delegations and compiling accurate and timely expense and billing reconciliationsProduction, formatting and preparation of correspondence including reports and presentations at board, committee and executive levelManagement of the Group Finance leadership team including regular 1:1 meetings and monthly team meetingsOrganization and management of internal and external events and social functionsManage and maintain the intranet web page content for Group Finance.Ad hoc project support work as requiredAbout YouTo be considered for this role, you should have the following experience, skills & knowledge: Solid experience as a career EA and demonstrated experience in providing high-level executive support to an ExecutiveAdvanced proficiency in the entire MS Office suiteExceptional written & verbal communication skillsDemonstrated time management & efficiency Suitability to working in a fast-paced, dynamic & changing office environmentAbility to work autonomously & at times with little guidance or instructionDisplay the utmost confidentiality and professionalism at all timesProven ability to remain calm & focused under pressureExceptional attention to detail & meticulous accuracyDemonstrated ability to influence, negotiate & engage with a wide range of stakeholdersAbility to proactively anticipate likely issues and priorities of the ExecutiveAbility to accommodate ad-hoc business travel domesticallyAbout our Benefits:  Discounted financial productsPurchase annual leaveBUPA Corporate PlanSalary sacrificing optionsMentoring and leadership programsEmployee Assistance Program (EAP) - MyCoach for Individuals and People LeadersPaid parental leavePaid volunteer daysGym discounts and much more!How to ApplyIf you are interested in this position, please click the 'APPLY' button below and send us a copy of your Cover Letter and CV. Only successful applicants will be contacted.The Bank of Queensland is committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.BOQ is a member of the Australian Bankers' Association and has subscribed to the Conduct Background Check Protocol (Protocol). Under the Protocol, from 1 October 2017, BOQ will contact any previous employer/s who are also part of this association to provide a Conduct Check of any potential employee. If you are successful for a role with the Bank of Queensland, it is a condition of employment that background screening is completed to ensure that the Bank complies with its obligations under the Anti-Money Laundering and Counter Terrorism Financing Act. These checks may include, but are not limited to: identity, verification, reference checks, criminal background checks, immigration checks, verification of academic qualifications, bankruptcy checks. 0 AUD Newstead 4006

Executive Assistant | Group Finance - Newstead

  • Join ASX 100 finance leader!
  • Brisbane based role - Gasworks Newstead Office
  • Suits an experienced executive assistant with previous banking experience

About Us

Join one of Australia's top 100 listed companies where we are passionate about providing opportunities for you to develop your career as we continuously adapt and deliver in a transformational and collaborative environment with a strong focus on community. 

We support a flexible workplace and we are committed to an inclusive and diverse culture where differences are embraced!

About the Role

This role is varied in scope and will provide executive-level support to the Chief Financial Officer and Deputy Chief Financial Officer. It will require general day to day diary management, event coordination, execution of incoming and outgoing correspondence, and assistance with the collation and drafting of presentations and reports for key meetings, including meetings for the Executive Committee and Board.

This role would suit a proactive, meticulous and career Executive Assistant who has had previous experience successfully partnering with a Group Executive or C-Suite Executive. We are looking for someone who thrives off providing high-level executive support through professional administrative services and has the confidence to act as a representative where and when appropriate, whilst maintaining an extremely high level of professional integrity.

Responsibilities will include, but won't be limited to both business and personal support including: 

  • Extensive diary & email management and the ability to proactively manage & efficiently organise your Executive;
  • Manage extensive local, national and international travel and accommodation arrangements
  • Confidential high-level administrative support including tracking of key performance indicators, processing leave requests, maintaining rosters & delegations and compiling accurate and timely expense and billing reconciliations
  • Production, formatting and preparation of correspondence including reports and presentations at board, committee and executive level
  • Management of the Group Finance leadership team including regular 1:1 meetings and monthly team meetings
  • Organization and management of internal and external events and social functions
  • Manage and maintain the intranet web page content for Group Finance.
  • Ad hoc project support work as required

About You

To be considered for this role, you should have the following experience, skills & knowledge: 

  • Solid experience as a career EA and demonstrated experience in providing high-level executive support to an Executive
  • Advanced proficiency in the entire MS Office suite
  • Exceptional written & verbal communication skills
  • Demonstrated time management & efficiency 
  • Suitability to working in a fast-paced, dynamic & changing office environment
  • Ability to work autonomously & at times with little guidance or instruction
  • Display the utmost confidentiality and professionalism at all times
  • Proven ability to remain calm & focused under pressure
  • Exceptional attention to detail & meticulous accuracy
  • Demonstrated ability to influence, negotiate & engage with a wide range of stakeholders
  • Ability to proactively anticipate likely issues and priorities of the Executive
  • Ability to accommodate ad-hoc business travel domestically

About our Benefits:  

  • Discounted financial products
  • Purchase annual leave
  • BUPA Corporate Plan
  • Salary sacrificing options
  • Mentoring and leadership programs
  • Employee Assistance Program (EAP) - MyCoach for Individuals and People Leaders
  • Paid parental leave
  • Paid volunteer days
  • Gym discounts and much more!

How to Apply

If you are interested in this position, please click the 'APPLY' button below and send us a copy of your Cover Letter and CV. Only successful applicants will be contacted.

The Bank of Queensland is committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.

BOQ is a member of the Australian Bankers' Association and has subscribed to the Conduct Background Check Protocol (Protocol). Under the Protocol, from 1 October 2017, BOQ will contact any previous employer/s who are also part of this association to provide a Conduct Check of any potential employee. 

If you are successful for a role with the Bank of Queensland, it is a condition of employment that background screening is completed to ensure that the Bank complies with its obligations under the Anti-Money Laundering and Counter Terrorism Financing Act. These checks may include, but are not limited to: identity, verification, reference checks, criminal background checks, immigration checks, verification of academic qualifications, bankruptcy checks.